• By: Passageways
  • August 22, 2014
Reading Time: 3 minutes

Going Paperless with OnBoard

Members Development Company (MDC) extended Passageways OnBoard, a paperless meeting solution, to attendees of their August, 2014 semi-annual owners meeting in Chicago, IL.  This meeting marks a first where MDC Owners were able to access all meeting presentations and materials electronically prior to, during and following the Owner Meeting.

Passageways OnBoard was initially launched to the nine MDC Board Members in May, 2014 for their quarterly board meeting.  It provided secure, electronic access for each director and tools to navigate and annotate their board book.  Having implemented the solution with great success, MDC further extended the value of their investment using OnBoard to provide all meeting materials to over 80 attendees during the two-day meeting in Chicago. Kent Zimmer, Director of Finance at MDC said ” The value of OnBoard far exceeded our expectations.  The annotation features on top of electronic presentations extends our research and development far beyond the walls of our meetings as attendees share our findings with their teams.”

MDC OnBoard - Paperless

Approximately 90% of all MDC Owners are represented by at least one employee at each owners meeting.  Even so, the number of attendees each owner can send is restricted by time and resource limitations.  The significance of the research and data presented at any given meeting translates to fundamental value when shared with additional key employees following the meeting.  Disseminating information collected in the paper book proved rather cumbersome, requiring attendees to scan and email segments from the agenda or physically sharing the compiled book.  OnBoard grants electronic access to presentations that attendees can share with their team at any time.  Further, past meeting materials can be accessed through OnBoard at any time establishing increased return and convenience to all MDC Owners.  Furthermore, the content in these books is often slides with charts and graphs, which were difficult to discern.  The convenience of the iPad’s ability to “pinch and zoom” negates this challenge, making the presentations easier for attendees to follow along.

Previously, MDC spent over $7,000 each meeting on costs of printing, binding and shipping of paper books ranging between 250 – 400 pages.  These paper books had only one-time use and often were not handy for any future reference.  OnBoard has eliminated the cost of the paper books and reduced the ecological footprint on the planet.

In addition to the high cost of the physical book, the executive team at MDC spent valuable time at the beginning of each meeting to incorporate last minute changes to presentation materials for attendees, time better spent engaging with owner attendees.  Passageways understands the reality of last-minute addendums and corrections required for a large meeting.  With OnBoard, MDC was able to keep the most up to date and relevant information in the hands of their owners at all times. The real-time updates allowed for an increased amount of flexibility contributing to a tremendously successful meeting.

Paroon Chadha, CEO – Passageways, was at this MDC meeting and noted, “OnBoard was great from a cost savings and efficiency perspective. It also was ideal for those credit unions that were already using OnBoard for their own boards such as Amy Sink, CEO, Interra Credit Union. Amy can now get her board information and MDC meetings information all from one familiar environment”.

OnBoard is now fully integrated throughout MDC for both the board and owner meetings, further demonstrating the direct impact to success and the seamless implementation of this intuitive product. “I’m excited that we have the opportunity to use this technology to deliver our meeting materials. It saves us time, money, and trees! Our attendees can create electronic notes on the presentations using their iPads, and materials can be uploaded as updates occur, which ensures our attendees have the most recent materials in front of them. ” says Sarah Lietz, Director of Product Development for MDC

Members Development Company (MDC) is a cooperative organization owned by some of the top credit unions in the country. MDC has created a partnership between some of the largest and most progressive credit unions, corporate, leagues and CUNA Mutual to explore ideas and help them stay competitive. These 39 owners represent almost $80 billion in assets and more than 5.5 million members. MDC owners actively engage with one another to discuss products, strategies, and overall market trends and prioritize R&D projects for MDC to manage collectively.

About The Author

Passageways
Passageways
Passageways builds collaboration software that helps people do meaningful work, from the board of directors through to the team and people who do today’s indispensable work. OnBoard is a board governance solution, designed to improve collaboration for directors and administrators throughout the complete meeting life cycle. OnSemble's an Employee Intranet that connects an entire workplace to one central collaboration hub, builds your culture, and inspires employee engagement.