Once upon a time software was the province of the IT department. They would conduct due diligence and implement new solutions. But, In the age of the App Store, the epoch of the Cloud, when every day a new disruption is announced, the friction of adopting a new solution has all but vanished. You can simply download, click, and begin. In a rush to be agile, something has been lost. The cornerstone that ensures success. The Human Element.
The Human Element, service and support is where technology derives its full worth. It’s people who view your success as their mission, who will be there when you need them to guide you through the most critical phases of a project. When implementation hits a hurdle, when a new employee needs to be caught up to speed, when you’re on a deadline and have a critical question, you need an expert who knows your business to work with you.
We began 2016 with a feature-rich OnBoard release that builds on the board portals’ core success – making meetings easy. The release improved how voting is handled across OnBoard, introduced the ability to annotate board books on the web, and bolstered security options for administrators.
The Baader-Meinhof phenomenon, or the “frequency illusion” describes the syndrome experienced after learning about a new concept, thing, or piece of information; once learned that concept, thing, or piece of information seems to appear more frequently. The Baader-Meinhof phenomenon can infect board room thinking just as easily as it can affect an individual, though in the boardroom it may be better known as the Continuous Information Access paradigm. The frequency of information or trends to appear do not make that information or trend true or permanent. Knowing how the frequency illusion works and not succumbing to its illogic can prevent your board from making poor decisions that may cost you big.
When new ideas and technologies bloom into existence, they are often met with skepticism. For example, if you told someone a decade ago that we’d have a device that can make video calls, surf the Internet, pinpoint your location on a digital map, and order your pizza all at the same time, they would think you were crazy. The problem is that we fear change. Change means uncertainty, and uncertainty often breeds myths and rumors. When it comes to changing traditional conventions like distributing information through paper board books that have served boardrooms for decades, these myths can spread like a wildfire and make it extremely difficult to see a better, brighter way of doing things.
Some organizations have paid dearly during eDiscovery, the collection and review of business’ electronically stored information, simply because they didn’t know better, thinking that their Directors and Officers insurance would cover all discovery costs. But D&O insurance can be easily exhausted covering eDiscovery, since it is common for insurance providers to write liability policies without considering the costs if a plaintiff requests a backlog of electronic documents (like email).
Ineffective board meetings, a problem that far too many companies suffer, are a surprising liability to the future financial efficacy of your company–on top of being a waste of critical time and personnel resources. According to the The Harvard Business Review, 65% of top leadership meetings are not called for the purpose of making a decision, but rather as “group discussions,” (based on a survey investigating how top management in businesses worth over $1 billion used their time). They find only 12% of executives felt that their top management meetings consistently produced decisions on important strategic or organizational issues—and if they make a decision, they have a hard time of getting it to stick.
How do you condense a meeting that may last several hours into a few pages of concise, understandable minutes? Meeting minutes are the official record of what decisions were made, who was in attendance and all other consequential events that occurred during the board meeting. As a matter of law, minutes must be taken to legally prove that a meeting was held.
While it might seem like a challenging task, there are certain strategies and tips to keep in mind if you’re assigned as the note taker or secretary of the board for an organization. Here’s a closer look at how to write effective board meeting minutes:
Corporate and nonprofit boards are turning to board portal software to assist with issues in board governance. However, some boards are resistant to turning to technology to assist directors. A survey by the Association of Governing Boards showed that while most members of nonprofit boards used phone and email to communicate, a growing number of members’ communications were driven by the use of a board portal. From meeting preparation through review, board portal’s have become the standard tool organizations utilize to improve outcomes.
If you frequently find yourself in any of these scenarios, you should consider investing in board portal software.
Productive board meetings rely on you being fully prepared before they ever start. Boards that nail preparation are ready to make the decisions that drive business. Directors are often crunched for time; organizations must leverage every tool at their disposal to ensure meetings are not squandered from lack of preparation. Boards that utilize board meeting software to prepare for their meetings are more productive. They are better equipped to set the direction of their company and make the important decisions that impact the whole organization
This is how the best organizations nail board meeting preparation; with software designed to ensure they are prepared for every meeting.
Lafayette, IN, November 20, 2015 – Passageways, the leading provider of secure enterprise collaboration software, is pleased to announce new features for OnBoard board portal. OnBoard makes board meetings easy. It’s the world’s most intuitive multiplatform digital boardroom solution. Built with a powerful yet minimalistic design. OnBoard removes the stress of board meetings so you can focus on your business.